Functional Writing: Junior Cycle English – Layout of a Report




 Layout of a Report:



  • Begin with a brief introduction which should outline:
    • The problem or the issue that led to the need for the report or the stated purpose of the report.
    • For example:
      • Over the last year members of the local community council have received numerous complaints about…..
      • The aim of this report is to outline the level of dissatisfaction with…and suggest possible remedies.




  • Invent facts and figures when necessary. You can claim that your figures were got through a survey. You may also be asked to write a report outlining the advantages and drawbacks of a project or proposal. In this case, you need to be able to anticipate likely problems that will arise and the advantages that will be gained.
    • For example:
      • The number if young people using the…has decreased…
      • Only thirty percent were satisfied with…
      • The condition of the children’s playground was…




  • The facts and figures will logically lead to a number of conclusions i.e. general summaries of the nature of the problem.
    • For example:
      • The figures above and our own observations of the situation lead us to conclude that the nature of the problem is: Lack of adequate funding for….Poor maintenance of… Low levels of public awareness of the advantages of…




  • The final part of your report should consist of some recommendations to solve the problem(s) outlined in the report. Make sure that your recommendations are practical.
    • For example:
      • Arising from these conclusions we now recommend that the following steps are taken: An immediate increase in funding for…  A poster campaign to highlight…Frequent maintenance of…

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